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Landlord Gas Safety Certificates – Common Mistakes Landlords Make Landlord gas safety certificates aid landlords in complying with the law and safeguard their tenants their lives. These tests minimize the risk of carbon monoxide poisoning by identifying any faulty appliances, flues and pipework that must be fixed. These checks are typically performed by the Gas Safe engineer and can be completed quickly. Digital tools that are integrated into job management software allow for easy management. Requirements Landlord gas safety certificates are a legal requirement, and landlords must ensure that all of their tenants have access to a certified engineer to conduct an inspection. This can be achieved by including a clause in your tenancy agreement that states that the property is accessible for Gas Safety checks. This will also make it clear to the tenant that if they do not allow access the landlord will take the appropriate steps to enforce the rules. Landlords are required to ensure that their properties are equipped with a valid CP12 certificate, which is valid for 12 months. Renewals should be done on the same date as the expiration of the previous certificate to avoid wasting time when the two certificates are in conflict. A recent amendment to the law has given landlords more flexibility in the time they carry out their inspections, however it's important to keep in mind that this change does not mean that landlords are able to reduce the length of their annual inspections. It is also important to remember that only an engineer who is registered with Gas Safe Register is legally allowed to work on gas piping and appliances including chimneys and flues. how long does gas safety certificate last who hires an engineer who is not registered may be charged with an offense that is considered criminal. If a tenant is refusing access to the annual Gas Safety Check the landlord should write to them in a clear and concise way, stating the reason for their refusal and what will be involved in the inspection. If the landlord fails to receive an answer, they could think about taking further steps, such as an Section 21 Notice or applying to the court for an Injunction. Installing inspection hatches allows the engineer to look for gas leaks, and also ensure that the appliance shutoff valve is working. Tenants' responsibilities If you rent out your apartment in New York City, it's your responsibility to keep the gas lines safe. You could cause your tenants to suffer injuries if fail to do so. To ensure the safety of tenants, make sure that you have your NYC apartment's gas inspection conducted by a certified engineer. It is also important to ensure that your tenants have the ability to easily access the gas supply. If you're unsure of your obligations, consult a New York Apartment Fire Injury Lawyer immediately. If you are granted the landlord gas safety certificate it is essential to give your tenants a copy of the report at the beginning of their tenure or as soon as you can after the check is completed. It should be prominently displayed within the property. If you're the landlord of a property that has shared appliances, you could divide the appliances and flues into separate parts, so that each part receives their own gas safety inspections. Sometimes, you may find tenants who refuse to allow the engineer to conduct the safety inspections. This is usually because they think that it's an invasion to their privacy or because they're involved in a dispute with the landlord. Try to remind them that carbon monoxide is a dangerous gas and it's your legal obligation to ensure their safety. If your tenants aren't ready to allow the gas engineer to carry out the test, you should include the clause in their lease that states that they must allow access for maintenance and safety inspections. The tenancy agreement should define whether or not you can disconnect gas lines and when it is permissible. You should also give the operative a way to identify themselves as a unique individual by scanning a signature, an employee ID, or a pay number that is unique to them. Access Every home that has gas appliances such as a boiler must have a landlord gas safety certificate. If a landlord fails to renew their certificate can face heavy fines and the risk of making tenants uncomfortable. To avoid this, it's essential that landlords ensure that their certificates are current by scheduling an annual inspection of their tenants' gas. The cost of a gas safety check is determined by a variety of different factors, such as the location of the property as well as the amount of gas appliances it houses. In general an inspection for gas safety costs between PS35 and PS150 per property. However, the cost could vary significantly depending on the location and the gas company used. Tenants must be provided by landlords with an original copy of their gas safety record, which is commonly known as a CP12. This document must be provided to existing tenants within 28 days after the check having been completed, and new tenants must be provided with it within 28 days of moving into the property. how long does gas safety certificate last should keep a copy CP12 on the property and make sure it is easily accessible. Tenants can also make sure their landlord has a valid gas safety certification by ensuring they have access to the property and any appliances owned by them are not connected to mains gas. They should also look for clunking sounds or black marks on appliances or other signs of problems with the gas system. They should notify the landlord if they see any of these indications. If a landlord is not able to gain access to their property to conduct a gas safety inspection and is unable to do so, they must prove that they have taken all “reasonable steps” to be in compliance with the laws. This could mean repeating attempts to carry out the checks and contacting the tenant to inform them that the safety checks are a legal requirement for their own security. Expiry date Gas safety certificates must be updated by landlords. Failure to do so could lead to unexpected risks and penalties from regulatory agencies. Failure to renew a certificate on time could also result in the insurance of a landlord to be cancelled. However, navigating the complex regulations surrounding these certificates can be difficult. Landlords are often prone to making mistakes when they conduct these checks. They should be aware of these mistakes to avoid them. Landlords are legally obligated to arrange annual gas safety checks of all appliances and flues. They must also give copies to tenants who have been with them for a minimum of 28 days after the test, and to new tenants at the time they start their tenancy. The copy must be displayed in a prominent spot on the property. Landlords must keep records for these tests for a minimum of two years. Since the 6th April, 2018 the regulations have been changed slightly to give landlords greater flexibility when they need to get their gas safety inspections completed. This change allows landlords to have their gas safety checks carried out up to two months before the due date, but keeping the expiry date of the check. However, it's vital to ensure that a check is scheduled prior to the expiry date, and not to assume that there is a grace time. If a landlord fails to conduct gas safety checks completed prior to the date when their current certificate expires, they'll be unable to let their property until they've had the new gas safety checks completed. Landlords must be aware that this is a grave violation of regulations and they may be subject to substantial penalties. Recommendations As a landlord you must ensure that your gas safety certificate remains current at all times. It is also recommended to keep copies of any previous certificates for a minimum of two years. It is a good idea to shop around for a competitive cost, as prices can differ. During the inspection, the engineer will issue you with an official Landlord Gas Safety Record. This is essential for providing to new tenants before they move in and for proving compliance with legal obligations. The record includes an explanation of and the where to find the gas appliances and flues that have been that have been tested. It also lists the test dates and any actions taken by the engineer. It must also include the name, registration number and unique identifier of the engineer that performed the test. This could be an electronic signature, a scannable identification card, or a payroll number that is unique to the person who performed the test. The engineer will note any appliances or flues that are considered to be unsafe on the safety check record. The landlords then have to arrange for the appropriate repairs to be done. If the issue cannot be fixed within a reasonable amount of time, the engineer will remove the gas supply. Landlords have a number of responsibilities to their tenants, and keeping up to date with annual gas safety checks is one of the most important. If a fatal accident happens, a landlord who does not adhere to the regulations could be penalized or even jailed.